Ingrid K. Studio LLC, hereafter referred to as the “Studio,” is defined as Ingrid K. Studio, its photographers, employees, contractors, and representatives. The “Client” is defined as any individual who has engaged the services of the Studio for monetary consideration, complimentary services, promotional services, or other work. “Media” is defined as any photographs, digital images, video recordings, audio recordings, behind-the-scenes footage, screen captures, testimonials, social media content, and any other visual or audio content created by or for Ingrid K. Studio LLC in connection with a session.
SCHEDULING, RESCHEDULING & CANCELLATIONS
If a session must be rescheduled, postponed, or cancelled, the Client must notify the Studio at least 48 hours prior to the scheduled session.
In the event of a no-show or cancellation within 48 hours of the session, the session fee is non-refundable and will be retained by the Studio.
Cooperation and punctuality are essential to creating a relaxed and successful experience. Sessions begin at the scheduled start time and conclude at the scheduled end time. Late arrivals may reduce available shooting time and do not extend the scheduled session length.
PERSONAL CAMERAS & RECORDING
To ensure an enjoyable and distraction-free experience, photography and video recording by clients or guests during the session is discouraged unless approved by the Studio in advance.
The Studio may, on occasion, capture behind-the-scenes photographs, video recordings, audio recordings, and production-related content during the session.
CAPTURE & DELIVERY
Every effort will be made to capture the moments, relationships, and details discussed during the planning process. However, due to the candid and dynamic nature of photography, specific images, expressions, poses, or interactions cannot be guaranteed.
The Studio carefully curates each gallery and delivers the images that best reflect the quality, artistic vision, and standards of the Studio.
All photographs are captured digitally. RAW files, unedited files, rejected images, duplicate images, work-in-progress files, behind-the-scenes footage, and source materials are not included.
Purchased digital images are licensed for personal use only. Personal-use images may not be used for commercial purposes, resale, contests, publications, advertising, or promotional use without written permission from the Studio.
POST-PRODUCTION & EDITING
The artistic style, editing techniques, retouching decisions, color treatment, image selection, and final presentation of all images are left to the creative discretion of the Studio.
By hiring the Studio, the Client acknowledges familiarity with the Studio’s portfolio and accepts the Studio’s artistic style and creative judgment.
PRICING
Session fees, products, prints, digital files, and services are sold at the pricing in effect at the time of booking.
Prices for future bookings and purchases are subject to change without notice.
Gift certificates, promotional credits, and studio vouchers have no cash value and may only be applied toward eligible Studio purchases.
ORDERING
Orders for prints, products, and digital files are placed through the Studio’s ordering process and must be paid in full prior to fulfillment.
The Studio may, as a courtesy, provide temporary online galleries for additional family or guest ordering opportunities.
ARCHIVING
Client galleries remain available for 14 days following delivery. Clients are encouraged to download and securely back up all purchased digital files during this period.
While the Studio may retain archives beyond this timeframe, image preservation cannot be guaranteed. For this reason, clients are strongly encouraged to maintain their own backups immediately upon delivery.
LIMITATIONS OF COVERAGE
The Studio strives to provide comprehensive coverage of each session. However, coverage may be affected by circumstances beyond the Studio’s control, including but not limited to weather conditions, venue restrictions, schedule interruptions, lighting limitations, late arrivals, uncooperative participants, or other unforeseen circumstances.
Unless specifically discussed during the planning process, the Studio cannot guarantee photographs of specific people, poses, details, or moments.
SUBSTITUTE PHOTOGRAPHER
If the Studio is unable to perform services due to illness, emergency, accident, family emergency, natural disaster, government restriction, unsafe conditions, or other circumstances beyond its control, the Studio reserves the right to provide a qualified substitute photographer.
If a suitable substitute photographer cannot be secured, the Studio’s liability shall be limited to a full refund of amounts paid by the Client.
TECHNOLOGICAL FAILURE
In the unlikely event of equipment failure, memory card failure, hard drive failure, laboratory error, data corruption, accidental loss, theft, or other technological malfunction beyond the Studio’s control, liability shall be limited to the return of payments received for the affected session.
The Studio shall not be responsible for consequential, incidental, or indirect damages arising from such loss.
CLIENT REVIEW PERIOD
Clients are asked to review their gallery promptly and notify the Studio of any technical issues, product concerns, or delivery discrepancies within 14 days of gallery delivery.
After this period, images may be archived or removed from active storage and additional requests may be subject to availability and applicable service fees.
SAFETY & CONDUCT
The Studio reserves the right to end a session if any participant exhibits unsafe or inappropriate behavior. If a session is ended due to safety concerns or inappropriate conduct, no refund will be issued. Any images captured prior to termination remain the property of the Studio and may be delivered at the Studio’s discretion.
LIMITATION OF LIABILITY
The Studio’s total liability under any circumstance shall be limited to the amount paid by the Client for the session and related products. The Studio shall not be liable for indirect, incidental, consequential, emotional, exemplary, or special damages arising from services, products, consultations, installations, image delivery, or the inability to provide services.
PRIVACY, IMAGE USE & TECHNOLOGY POLICY
At Ingrid K. Studio, we understand that every family has different comfort levels regarding privacy and image sharing.
While the Studio retains all copyrights and ownership rights to the images and Media created during the session, privacy preferences will be carefully considered before any public use of images. Clients who prefer their images remain private are encouraged to indicate their preference through the Planning Portal questionnaire prior to their session. The Studio will make reasonable efforts to honor privacy requests whenever possible.
However, copyright law provides the Studio, its employees, contractors, successors, assigns, and representatives the irrevocable, perpetual, worldwide, royalty-free right to create, use, reproduce, publish, display, distribute, edit, modify, transmit, license, and otherwise use the Media for lawful business purposes, including but not limited to: Portfolio display, Studio website content, Social media posts, stories, reels, shorts, and similar content, Advertising and marketing materials, Printed promotional materials, Educational presentations, workshops, and teaching materials, Photography competitions and professional award submissions, Editorial publications, blog posts, and media features, Studio samples, displays, and exhibitions, Future media platforms and technologies not yet in existence. Media may be shared on social media and marketing platforms including, but not limited to, Instagram, Facebook, TikTok, YouTube, Pinterest, Threads, LinkedIn, email newsletters, blogs, and similar current or future platforms.
The Studio may utilize trusted third-party vendors, professional printing laboratories, gallery providers, cloud storage providers, workflow management systems, and other service providers as necessary to conduct business and fulfill services. Client images and information may be shared with such providers solely for business operations and fulfillment purposes.
The Studio may utilize modern technology tools and software as part of its workflow for image selection, culling, organization, enhancement, retouching, color correction, background cleanup, noise reduction, and other post-production functions. Such tools, including artificial intelligence and other third-party software providers, are used solely to assist in the creation and delivery of the Studio’s photographic products and services. The Studio will never intentionally submit client images for the purpose of training public artificial intelligence models without the Client’s consent.
The Client releases and holds harmless the Studio from any claims arising from the authorized use of the Media as described in this agreement, including claims relating to privacy, publicity, or copyright, except in cases of gross negligence or willful misconduct by the Studio.
COPYRIGHT
All photographs, videos, and other Media created by the Studio remain the copyrighted property of Ingrid K. Studio LLC unless otherwise agreed in writing.
Clients receive only the usage rights expressly granted through purchased products, digital files, or written licenses. Images and Media may not be copied, altered, reproduced, sold, submitted to contests, used commercially, or distributed beyond the granted license without written permission from the Studio.
By booking a session, the Client acknowledges that they have read, understood, and agreed to these Studio Policies.